1.                  Admissibility


Joining time may be granted to an employee :-

(1)               to join a new post on transfer in public interest either at the same station or a new station;

(2)               to permanent / temporary employees for appointment to posts under the University on the basis of results of a competitive examination and/or interview open to Government servants, employees of any other University or Public Undertakings, Autonomous organisations and others.  (However, temporary employees who have not completed 3 years of regular continuous service, though entitled to joining time would not be entitled to joining time pay.)

(3)               No joining time is admissible in cases of temporary transfer.  Only the actual transit time, as admissible in case of journeys on tour, may be allowed.

(4)               Joining time shall be regarded as duty for the purpose of these regulations.


2.                  Amount of Joining Time

(1)               Not more than one day’s joining time shall be allowed to an employee to join a new post within the same station or in another station which does not involve a change of residence from one station to another.  The term ‘same station’ means the area falling within the jurisdiction of the same Municipality or Corporation, and its contiguous suburban Municipalities, notified areas or cantonments. 

(2)               In cases involving transfer from one station to another and also involving change of residence, an employee shall be allowed joining time with reference to the distance between the old and new stations by direct route and ordinary mode(s) of travel, as indicated in the following schedule.  When holiday(s) follow(s) joining time, the normal joining time may be deemed to have been extended to cover such holiday(s).



Distance between the old headquarters and the new headquarters

Joining time admissible

Joining time admissible where the transfer necessarily involves continuous travel by road for more than 200 kms.

1,000 kms or less


More than 1,000 km.


More than 2,000 km.

10 days


12 days


15 days except in cases of travel by air for which the maximum will be     12 days

12 days


15 days


15 days


                Note :-    Distance means actual distance and not weighted mileage for which fare is charged by the Railways in certain ghat/ hill stations.

(3)               When the day immediately following the day on which the joining time expires is a holiday or one of a series of holidays, the employee may report for duty on the day following such holiday or series of holidays.

3.                  Extension of Joining Time :-

Extension of joining time beyond the above limits can be granted up to the maximum limit of 30 days by the Vice-Chancellor and beyond 30 days, by the Board of Management, the guiding principle being that the total period of joining time should be approximately equal to 8 days for preparation plus reasonable transit time plus holidays, if any, following the extended joining time.

4.                  Unavailed Joining Time

(1)               When an employee joins a new post without availing full joining time by reasons that-

(a)               he is ordered to join the new post at a new place of posting without availing of full joining time to which he is entitled; or

(b)               he proceeds alone to the new place of posting and joins the post without availing full joining time and takes his family later within the permissible period of time for claiming travelling allowance for the family;

the number of days of joining time admissible under sub-clause (2) of Clause 2, subject to a maximum of 15 days reduced by the number of days of joining time actually availed of shall be credited to his leave account as earned leave.

Provided that the earned leave at his credit together with the unavailed joining time allowed to be so credited shall not exceed 300 days.


(2)               Joining time may be combined with vacation and/or regular leave of any kind or duration except casual leave.

5.                  Joining Time Pay :-

(1)               An employee on joining time shall be regarded as on duty during that period and shall be entitled to be paid joining time pay equal to the pay which was drawn before relinquishment of charge in the old post.  He will also be entitled to Dearness Allowance, if any, appropriate to the joining time pay.  In addition, he can also draw compensatory allowances, like City Compensatory Allowance, House Rent Allowance as applicable to the old station from which he was transferred.

Permanent travelling allowance or conveyance allowance shall not be admissible during joining time.

(2)               Joining time will count for increment in the substantive post and the post for which pay is paid during that period.

(3)               Joining time in continuation of leave counts for increments in the time scale applicable to the post/ posts on which the last day of leave before commencement of joining time counts for increments.

(4)               Journey period availed on transfer at one’s own request which is not regularised as leave is treated as dies-non and does not count for increment; leave or pension.

6.                  Transfer at own request :-

No joining time is admissible.  Regular leave may be availed of to cover the period from the date of relinquishing charge of the old post to the date of assumption of the charge of the new post.  If, however, holiday(s) intervene(s) between the date of relief at the old station and joining at the new station, the intervening holidays may be availed as ‘holidays’ and the employee need not take any leave for such period.  The pay for the period so availed will be borne by the Department/ Office where the official joins after transfer.

7.                  Miscellaneous :-

(1)               Where the University is satisfied that the operation of any of these rules causes undue hardship to any particular case, the University may by order, for reasons to be recorded in writing, dispense with or relax the requirement of that rule to such extent and subject to such exceptions and conditions as it may consider necessary for dealing with the case in a just and equitable manner provided that no such order shall be made except with the concurrence of the Board of Management.

(2)               If any doubt arises as to the interpretation or clarification of these rules, the same shall be dealt with as per decisions or clarification in the Govt. of India Rules on the subject.  


BOM Resolution – 10.12 dated 9.6.2000